KeepWarm
Free Territory Report

Physical therapy & rehab

Your caseload is a referral channel. Most clinics never see it going quiet.

Physical therapy clinics live on referrals from orthopedic surgeons, primary care, and podiatrists. KeepWarm maps every referring provider in your radius, tracks which relationships are cooling, and hands your front desk a short weekly list — with the reason attached.

Get your free Territory ReportHow KeepWarm works →

See it run

One quiet referrer, caught and warmed — in about 30 seconds.

A scripted look at KeepWarm working a fictional physical therapy referral book: it catches a cooling relationship, drafts the check-in for a human to approve, keeps the ledger, then maps the territory and scores a new source into the same approved pipeline.

The problem, in plain terms

A PT clinic's schedule is decided one referrer relationship at a time — orthopedic surgeons, primary care, podiatrists — and most clinics track those relationships from memory, not as a system.

When a steady referrer slows down, there's no alert. You feel it in a lighter schedule and end up guessing which relationship cooled.

What actually happens on the referral channel

A few surgeons and primary-care groups send most of your patients. When one shifts — a new clinic opened, a care coordinator changed, direct-access patients went elsewhere — the drop is silent until the schedule shows it.

The relationships that fill your clinic aren't written down anywhere as a system. So the check-ins, the outcome-update notes, the coffees with the care team happen when someone remembers, not when they're due.

What KeepWarm does for your clinic

1

Maps your referring providers

Every orthopedic, primary-care, and podiatry practice in your radius, built from the public NPI registry. Your referral map, made explicit.

2

Watches the relationships

Who's referring, who's cooling, who has never sent a patient. Last touch per provider, flagged the moment it's been too long.

3

Tells your team who to call

A weekly list with a reason on every name — a steady referrer went quiet, a new practice opened, a thank-you is overdue.

4

Runs the plays — on approval

Check-ins, outcome-update notes, and coffees proposed inside a monthly budget and executed only when your team approves. Relationship-based, never tied to referral volume.

The free Territory Report

See your whole referral map — free.

We'll map every potential referrer in your radius from public registries and show you exactly who's in your territory. No obligation, no card. If it's useful, we'll talk about keeping it warm.

Referral maps built from the public NPI registry — provider directory information only.

Free, whether or not we ever talk again. We map every potential referrer in your radius from public registries — no obligation, no card, no spam.